Administrative/Office Support

Description
Pay rate to be determined based on experience.
This position will provide administrative support for processing requests for public records submitted to the Maine Department of the Secretary of State. This work involves a broad range of tasks, including documenting requests, conducting legal analysis and research, and compiling redacting and distributing appropriate documents. This position supports our commitment to a secure and transparent government, which is essential for democracy. Work is performed under limited supervision.
RESPONSIBILITIES INCLUDE:

•Creating and maintaining a tracking system for all public records requests to ensure timely and efficient responses.
•Researching and evaluating all correspondence related to requests for public records submitted to the department.
•Compiling records and legal documents needed to evaluate and respond to public records requests under the Freedom of Access Act.
•Consulting with attorneys and staff to evaluate the legality and implications of requests and determine how best to respond to them.
•Interpreting, and explaining Maine’s laws, policies and procedures related to requests for public records.
•Drafting official responses to public records requests which may include a variety of comprehensive legal documentation and reports.

Requirements
KNOWLEDGES, SKILLS, AND ABILITIES REQUIRED:
To be successful in this role you will need:

•Excellent organizational and project management skills, including attention to detail, and the ability to develop and implement efficient procedures, multi-task, adjust to variations work volume.
•Excellent written and oral communication skills, including the ability to communicate effectively with attorneys, members of the public and others with a broad range of knowledge and abilities.
•Advanced professional judgement in evaluating which records are publicly available and which records are confidential for human resources, security or other legal reasons.
•Proficiency with Microsoft Office products, and ability to learn other software programs as needed.

Ability to:
•Understand, interpret and apply statutes, regulations, and case law.
•Read and review large quantities of print and electronic documents to assess relevance efficiently.
•Be precise in complying with the freedom of access legal requirements.
•Establish and maintain effective working relationships.
•Manage and protect sensitive or confidential information.

MINIMUM QUALIFICATIONS:

Any ONE of the following:
•At least two years of experience working as a paralegal, or assistant in a law office, government agency or other organization that performs legal work, in a role with legal and administrative responsibilities.
•Demonstrated ability and work experience in project management, in a leadership position.
•Demonstrated knowledge of the legal principles and practices of processes and the ability to research complex legal issues and analyze legal problems.

Priority given to:
•Graduates from an approved, accredited paralegal program of instruction.
•Experience fulfilling freedom of access act or public records requests.

Contact Email
recruiter@tristatestaffing.com

Comments
Please forward your resume and cover letter to the above email.

On the subject line please type: Freedom of Access Act Associate

Description
This is professional services work in project management, development and design of new buildings and the repair and alteration of existing buildings and structures for incorporation in a long range building program. Work includes evaluating plans and specifications, negotiating and coordinating architectural/engineering, and construction contracts; serving as project contact for other agencies, the public, architects, engineers and contractors who do business with the Bureau; and administering the procurement process for architects, engineers and contractors. Work is performed under limited supervision.

KNOWLEDGES, SKILLS, AND ABILITIES REQUIRED:
•Knowledge of principles and practices of architecture and various engineering disciplines.
•Knowledge of building construction materials and methods and techniques applicable to the construction and maintenance of buildings.
•Knowledge of considerations and best practices of contracting.
•Knowledge of applicable laws, rules, regulations, policies, procedures, paperwork, terminology, and core operations.
•Ability to create, design, review and critique architectural and engineering plans, prepare specifications, and make technical computations and cost estimates.
•Ability to direct and ensure technical and professional associates.
•Ability to understand and interpret project objective and plans from various perspectives presented as oral and written instructions.
•Ability to direct the work of professional consultants.
•Ability to establish and maintain effective working relationships.
•Ability to stay current and understand, discuss, explain, and apply applicable rules, regulations and policies.
•Ability to use applicable computer programs.
•Ability to communicate effectively, orally and in writing.

Requirements
REQUIRED QUALIFICATIONS:
A Baccalaureate Degree in Architecture or a Baccalaureate Degree in Engineering and eight (8) years’ experience in the design and construction of buildings.
LICENSING/REGISTRATION/CERTIFICATION REQUIREMENTS: (These must be met by all employees prior to attaining permanent status in this class).

Licensure as an Architect issued by the Maine State Board for Licensure of Architects, Landscape Architects and Interior Designers or licensure as a Professional Engineer as issued by the Maine State Board of Licensure for Professional Engineers.

Contact Email
recruiter@tristatestaffing.com

Comments
Please submit your current resume and cover letter to the above email and on the subject line enter "Project Manager.

Description
Location is in Augusta
$17.00 hourly
Anticipated end date is 12/31/2024

Main Duties:

•Responding to constituent data requests
•Working with Licensing to maintain accurate waiting list information
•Conduct large scale mailing to lobster license holders for nominations and ballots
for the seven Lobster Zone Councils
•Processing all incoming mail of the election process.
•Compile data and enter election information into spreadsheet
•Checking accuracy of nominations through background and license checks
•Prepare and mail all election results

Requirements
Must be proficient in Microsoft programs and LEEDS

Contact Email
recruiter@tristatestaffing.com

Comments
Please forward a current resume and cover letter to the above email.

Please reference #10816 in the subject line.

Description
Temporary/Remote

The position will be responsible for assisting Land Use Planning Commission (LUPC) staff by providing advanced-level paralegal support in reviewing land division histories. Requires an understanding of Maine Subdivision Law. The primary function of this position is to support LUPC staff by completing advanced complex land division histories and creating conceptual plans to illustrate those histories, for which analytical and computer skills are essential.

Requirements
To be minimally qualified for this position, candidates must provide evidence of the following experience:
•A Bachelor’s Degree and three(3) years of paralegal experience in a law firm, court,
or legal services agency or an equivalent combination of education and/or
experience, such as education with experience in real estate.
•Experience in completing and reviewing complex land division and lot creation
histories.
•Experience in counting parcels, lots, or dwelling units under the definitions of
subdivision.
•Experience in evaluating lot exempt status for the purposes of counting lots.
•Experience in differing types of deeds and leases, such as warranty deeds, quit
claim deeds, sheriff’s deeds, and mortgage deeds.
•Experience with parcel and deed research in applicable Registry of Deeds utilizing
an online browser.
•Experience in evaluating spaghetti lots.
•Use of email and Microsoft TEAMS to communicate with staff.

Contact Email
recruiter@tristatestaffing.com

Comments
Please forward your cover letter and resume to the above email address.

Please type, "Paralegal" in the subject line.

Description
$17.50 hourly/Location is at 41 Anthony Ave
Assignment scheduled through June 30, 2024

Many facilities are waiting on trained Certified Nurse Aides. This position will assist in:

*The CNA registry process
*Processing of paperwork
*Processing testing materials
*Mailing scoring sheets
*Processing records into archives
*Responding to telephone inquiries
*Processing mail and faxes
*Other clerical support coverage as needed

Requirements
Specific qualifications needed to perform the job include education, experience, training, and technical skills. Familiarity with Microsoft Office Products (Excel, Access, Word, etc).

Contact Email
recruiter@tristatestaffing.com

Comments
Please submit your current resume for review to the above email.

Please reference #13936 on the subject line.